How to prevent workplace violence – actions to implement

Workplace violence is a significant concern that affects employee well-being and safety as well as the overall success of a business. According to statistics from the Bureau of Labor Statistics (BLS), workplace violence impacts over 37,000 US workers each year. This issue not only poses severe consequences for all employees but can introduce hefty costs for organizations. In addition, organizations must ensure they are compliant with all laws and regulations. As employers, it is crucial to prioritize the safety of employees and take proactive measures to prevent workplace violence and maintain operations. Here are 9 practical strategies to ensure safe workplaces and reduce the risk of violence.

1. Create Violence, Harassment, and Bullying Prevention Policies

Develop comprehensive policies defining unacceptable behavior, reporting guidelines, and disciplinary measures. A zero-tolerance approach fosters respect and safety. Regularly review and update these policies.

2. Implement Training and Awareness Programs

Offer training on anti-bullying strategies, conflict resolution, mental health awareness, and recognizing warning signs. Periodic refresher sessions reinforce these principles and help de-escalate situations.

3. Establish Clear Reporting Procedures

Create trustful and confidential reporting mechanisms. Clearly communicate these procedures and provide multiple reporting avenues, such as anonymous hotlines or online systems.

4. Enhance Site Security Measures

Implement security measures like visitor access management, video surveillance, security patrols, entry systems, and panic buttons. Regularly assess and improve security protocols.

5. Perform Regular Risk Assessments

Conduct risk assessments to identify improvement areas. Evaluate training completion, policy adherence, and preventive measure gaps. Engage employees for insights and targeted interventions.

6. Use Effective Communication Channels

In emergencies, use communication tools to quickly inform and guide employees. Regular drills and simulations ensure familiarity with procedures and test communication efficiency.

7. Maintain a Healthy Workplace

Promote a professional and caring culture with open communication, work-life balance, and development opportunities. Implement well-being programs and provide mental health resources.

8. Conduct Post-Event Analysis

After incidents, assess causes, system failings, and preventive measures. Involve employees in the analysis for insights and policy improvements.

9. Comply with Laws and Regulations

Stay updated with laws like Senate Bill 553, which mandates comprehensive violence prevention plans. Ensure compliance to protect employees from potential threats.

Preventing workplace violence is an imperative responsibility for employers. By implementing preventive measures such as comprehensive policies, training programs, effective reporting systems, security measures, regular risk assessments, communication channels, and maintaining a healthy work environment, organisations can significantly reduce the risk of workplace violence. 

It is vital to continuously evaluate and improve preventive strategies to ensure the ongoing safety and well-being of employees. Together, we can create workplaces where employees feel protected, respected, and can thrive without the fear of violence. By prioritising safe environments, employers demonstrate their commitment to employee well-being and create a foundation for a harmonious and productive workplace.

For more information on how you can prepare, or to speak to one of our risk management experts, contact us at info@locate.global.